Did you know - you can run a monthly birthday list?

There is a birthday list that can be run from PowerSchool to list the students who have a birthday each month - it lists their names, birthdates, grade and age. Here's how to get yours:

First, click on Reports



Then choose the last item, "Reporting Engine"



There are two Enchanced Birthday List choices, choose the second one:




The next page has three important areas. Go toward the bottom of the page. Click in the empty boxes on the right hand side. Then choose the year, 2008. The last part is to choose the month. Both choices must be the same if you want one month to print. If you want more than one month than the second choice should be the last month. Click submit on the bottom right side of the page when you are done.



Once you click on Submit, a new page will open up with the actual report. Use the regular "file" and "print" on your computer screen in the upper left hand corner.

How to run an Attendance Report and Check Which Teachers did not take attendance

Now that school has started, the Attendance must be checked in the PowerSchool system. The teachers should report attendance in PowerSchool the same time frame that they used with a paper reporting system. Once the attendance is taken the office (or nurses office) must run a report of absences. Here is how that is done:

First, log onto the system and click on Absentee Report.



On the next page, below the codes you must check "HR" to bring up the absence codes for Homeroom only. Homeroom is set in the system as the Daily Attendance that counts toward the required school attendance per child.





Then click on "Submit" at the bottom of the page. Once you are directed to the "Report Queue" you will see the attendance report with the word "running" on the right hand side. You must click on the little blue "refresh" word on the page until the word "running" turns into the word "completed."




After you click on the word "completed" you will see the list of students who are absent or late. It would be best to print this report and give a copy to each teacher as well as put one in the Go Boxes. This way if there is a crisis everyone has the list of absent students. At the bottom of the list will be a blue link that states "Find Teachers who did not take attendance." This should be clicked on to make sure all teachers have taken attendance. Some PreSchool teachers should be on the list if one of their homerooms are not in session that day. No other teacher should be there unless they are not in school that day and a substitute sent the attendance down to the office to be input.




You should also click on "HR" again before clicking the Submit button. Follow the report printing instructions again as above.

How to use the Daily Bulletin

The Daily Bulletin function can be use to give information to staff, parents,teachers, etc who have access to our PowerSchool system. To get to the daily bulletin, first click on "Special Functions."



Once on this page, click on the link that says "Daily Bulletin Setup."




From here there are 4 things to do - First, name the Bulletin - it could be as simple as "News for the Week of August 4" but if you don't put in a name it will not save. Second, put in a date. The date is automatically the date of the moment, however, you may want to run the news for more than one day, so choose and change the ending date.

Third, choose your audience. If you want everyone including parents to see it then choose "Public." If you only want administrators and teachers to see it choose "Teachers." For office staff only and me, choose "Administrators."

Finally, start typing. For longer and public information I advise to compose in a Word program with spell check and then cut and paste into this box. Click "Submit" and you will then be able to see your Daily Bulletin from the front page by clicking on Daily Bulletin on the left side of the page.

Did you Know - you can keep track of staff certification and degrees?

Again, our friend Melissa from Bishop Ahr has created a page that can be used by all schools on the staff section. To input information on staff degrees, years of hire, tenure, etc. Click on the staff window and choose a staff member by typing in the last name in the "Search Staff" box.

Once in the box, click on the left hand side "BGA Certification.



Once the page opens, complete the information. You will need to change it yearly, the system will not add the years. Please note: since this page was built for BGA, it does say "years at BGA." If you choose to use this page, it can not be modified to state your school name. You will need to ignore the wording.