End of School Year - graduating 8th graders

Although the 3rd marking period is just ending, its important to share the items that will need to be done at the end of the school year. In many elementary schools the eighth grade graduates and leaves the school prior to the end of the calendar school year. Printing their report cards before the end of the marking period deadline for all grades will be difficult. Once a school goes through the storing process for grades to be printed, it affects the whole school, not just one grade level. Many schools are opting to mail the eighth grade report cards after graduation. Parents can see the grades online until the end of June and will be aware of the grades prior to the arrival of the printed report card.

Eighth graders will need to be transferred out of the school prior to the end of June. PLEASE NOTE: Do NOT transfer eighth grade out before running the report cards. Once you transfer the student out you will not have access to the grades to store or print them. You can transfer them out of the system anytime after printing the report cards - just choose the exit date as the day after graduation.

TO TRANSFER OUT EIGHTH GRADE ONLY:

Once you have logged onto the PowerSchool screen, click on the number "8" for the eight grade class.

When the students names appear in the list, click on the arrow on the empty function box and choose "Transfer out of school."




When the transfer page appears, you will see a statement that says, "(number of students) to be transferred out." Then you have a few choices to make. First, fill in a transfer out date as the day after graduation. Second, choose the reason for the transfer by clicking on the arrow to the right of "Exit Code." The exit code in this case is "Graduation." Do not touch any of the choices in Auto-Transfer Option. The third item is to put a checkmark in the "Check here if student(s) intend to enroll in school during next school year" area. This will allow those students going to our area high schools on the PowerSchool system create the student's freshman schedule prior to the entrance to the school during the summer. It will not affect the children who are not going to the area schools. Lastly, since you are transferring more than one student at this time you will have to put a checkmark in the statement "If more than one student is being transferred out, click this checkbox to verify that you really want to transfer out that many students." Once these steps are completed you can then click submit.

How to Transfer a student out of school

Transfers are going to become even more important at the end of the school year. Eighth grade students will need to be transferred to either Bishop Ahr High School or Cardinal McCarrick (the only high schools this year on PS) or as graduated. I will post more information on that later closer to the date. For now, when any student needs to be transferred here are the steps:

1) Log onto PowerSchool and type in the student's last name in the search box or choose the student through the alphabet or grade level functions in the middle of the screen.

2) Once the student's record is visible, move down the menu on the left side of the screen until you see "Functions" under the Enrollment heading.



Once you click on Functions, the second choice on the next screen will be "Transfer out of School", click on it. In this screen you will be able to put a transfer comment such as "parent request", "school request", "moving to another state" as a good way of gathering exit data. The date of the transfer will be the DAY AFTER the last day the student attended school - for example, if the last day the child was in school was May 1st the transfer day is May 2nd. Then choose from the drop down menu a reason for the transfer as seen in my example.



Once you click, "Submit" you should see the following on the screen and that means the transfer is complete.



If for some reason the transfer didn't go through, that means the teacher took attendance for the student and marked the student any code except "present." The attendance code will need to be changed to present in order to complete the transfer.

Need a list of Transfers this year?

Administrators,

Some of you have asked me for a list that will show the students who transferred out of the school during the school year. I have found a report that can help you know that information! It will give you the student's name, the date of the transfer and any information you may have added to the child's account when you transferred them out. Here's how to get the report:

Once you are logged onto PowerSchool, click on the "Reports" link on the left hand side. Click on the last choice, "Reporting Engine." On the list of reports in this section, choose the report "List-Transfer Out." See example:



As you can see on the picture, you need to choose "Current School Only" to run the report for your school since this is a report I can use at the diocesan level also. Go further down the page and choose the dates you wish to use - possible the first date of the school year up to the day you are running the report. See the example (also, the report will open in a new window, this is normal):



Put the checkmarks in the boxes opposite the dates you choose and then click submit. Once you click submit, depending on the dates you chose and the number of students the report will appear and you can then print it. Here is an example from my little "Ellis Academy" school: