How to use the Daily Bulletin

The Daily Bulletin function can be use to give information to staff, parents,teachers, etc who have access to our PowerSchool system. To get to the daily bulletin, first click on "Special Functions."



Once on this page, click on the link that says "Daily Bulletin Setup."




From here there are 4 things to do - First, name the Bulletin - it could be as simple as "News for the Week of August 4" but if you don't put in a name it will not save. Second, put in a date. The date is automatically the date of the moment, however, you may want to run the news for more than one day, so choose and change the ending date.

Third, choose your audience. If you want everyone including parents to see it then choose "Public." If you only want administrators and teachers to see it choose "Teachers." For office staff only and me, choose "Administrators."

Finally, start typing. For longer and public information I advise to compose in a Word program with spell check and then cut and paste into this box. Click "Submit" and you will then be able to see your Daily Bulletin from the front page by clicking on Daily Bulletin on the left side of the page.

Did you Know - you can keep track of staff certification and degrees?

Again, our friend Melissa from Bishop Ahr has created a page that can be used by all schools on the staff section. To input information on staff degrees, years of hire, tenure, etc. Click on the staff window and choose a staff member by typing in the last name in the "Search Staff" box.

Once in the box, click on the left hand side "BGA Certification.



Once the page opens, complete the information. You will need to change it yearly, the system will not add the years. Please note: since this page was built for BGA, it does say "years at BGA." If you choose to use this page, it can not be modified to state your school name. You will need to ignore the wording.

How to enroll one student at a time to classes

You've already added grouped students to the class lists. And sure enough, more students come to register after the class list has been given to the teacher. Before you rerun the list, you need to add the single new student to the class. This is done differently than the group enroll.

First, on the opening page of PowerSchool, type in the student's last name to find them. If you just enrolled the student and are at the "not enrolled screen" skip to the next step.



On the left hand side of the page, move down to the bottom section of the page under the heading of Schedule. Click on "Modify Schedule." The student's schedule, or lack of it, will be in the middle of the page. Choose the type of class that you wish listed. In my example I looked for available classes for Period 7. Our elementary schools have class expressions listed as HR for homeroom, Rel for religion, etc. Once the choices appear, check for the correct teacher and change the date to reflect the date the student joins (or joined) the class. Then once that's done go back to the blue link (next to the number 1) and click on the link to automatically enroll the student in the class.





Once you click the link, you should see the scheduled class under the student's schedule. If it is a lower grade class, the student will be enrolled in all classes associated with the homeroom. In that case, all new students from PreK - 8 should be enrolled in homeroom. For grades PreK-4, in most schools the students travel from one class to another as a homeroom and will automatically be enrolled in all classes. For grades 5-8 where students do not travel from one class to another as a homeroom, the students must be individually added to those classes in addition to the homeroom class.

Give classes from one teacher to another

When adding new teachers and giving them classes, it is best to transfer the class from the previous teacher to the new teacher than to create new classes. Creating new classes should only be as necessary for a class that did not previously exist.

Preferable prior to changing the past teacher to the status of "no longer here", add the new teacher to the system. Once the teacher is available in the system, click on teacher schedules from the opening page.





On the left hand side of the page, click on the name of the teacher currently assigned to the class. The teacher's schedule will appear in the middle-right section of the page. Click on the Section number (Sec #) of the class that needs to be transferred to the new teacher.




Once you click on the blue section number you will come to a page that contains all data related to the class. PLEASE do not click on or change anything other than the teacher. Move down with your mouse to the middle of the page where you can see the name of the teacher assigned to the class. Click on the arrow next to the teacher's name and all teachers assigned to the school will appear. Click on the name of the teacher the class should now be assigned to and go to the bottom of the page and click "Submit."




You can check if the change was completed by clicking on "teacher schedule" again on the left hand side and choose the new teacher. You should see the class with the new teacher. IMPORTANT NOTE: Each class MUST be done individually - there is no way at this time to transfer all of one teachers classes to another.